Planning Your CME Activity

 

Before You Begin

  • Topics that do not fall within the AMA Definition of Continuing Medical Education will not be approved to submit a CME request form.
  • NOTE: An employee of an ineligible company is not able to provide clinical recommendations related to the products or services manufactured and/or sold by their employer.
1

Review minimum lead times.

Webinars,  In-Person Conferences and Pre-recorded Online Courses

3 months

Interactive Online Courses

6 months

Symposiums

12-18 months

2

Submit a CME Activity Request.

Activity Director(s)

  1. Submit an initial CME Request Form.
    NOTE: Completing a CME Request Form does not guarantee that a CME activity will be approved.
  2. Complete a Roles and Responsibilities form initially and annually.

All Planners and Contributors

  1. Complete a CME Disclosure Form. All relationships with ineligible companies must be mitigated before proceeding with the planning process.
  2. Review the CME Disclosure Policy.

Request Vetted and CME Resources Assigned

  • Topics aligned with a Baptist Health Institute are vetted by CME Institute subcommittees and all other topics are vetted and approved based on educational needs and budget by CME Executive Leadership.
  • A cost center is required for all expenses associated with the approved CME activity including activity accreditation management, faculty stipends, travel, catering, and audiovisual or online production costs.
  • A CME Manager, in partnership with the Activity Director(s) and planning committee, develops the accredited CME activity.
3

Develop your CME content.

A CME Application is completed as your assigned CME Manager guides you through the accredited CME planning process, including:

  • Stating the educational practice gap.
  • Defining learning objectives — actionable changes that can be made as a result of participating in this activity.
  • Identifying baseline data, defining outcomes goals, and specifying how outcomes will be assessed.
  • Calculating a proposed budget and identifying the appropriate cost centers.
  • Leveraging an interprofessional planning team.
  • Achieving ACCME Commendation goals.
4

Confirm your faculty.

All Faculty

  1. Complete a CME Disclosure Form. All relationships with ineligible companies must be mitigated before faculty confirmation
  2. Acknowledge the Speaker Letter and Contract.
  3. Complete a Faculty Planning and Attestation Form.
  4. Complete a Consent to Record.

Travel

  1. Complete a Flight Reservation Information Sheet.
  2. When making travel arrangements, please select the airport closest to your lecture venue. Baptist Health will only reimburse for coach airfare.
    • Baptist North hospitals - Fort Lauderdale (FTL) or Palm Beach (PBI)
    • All other locations - Miami (MIA)

Honoraria

Faculty receiving payment must complete one of the following forms:

  • US workers with an SSN or TIN: W9 form
  • Foreign individuals and non-resident aliens: W8 form

CME Application Approved

  • CME Executive Committee: Reviews and approves the final CME Application.
  • Clinical Learning Department: Reviews the CME Application for approval of CEUs for the interprofessional healthcare team.
  • CME Digital Experience Team: Develops marketing deliverables and opens registration.
  • CME Managers/Administrative Staff: Collects compliance documentation and speaker contracts, coordinates meeting logistics, creates welcome and disclosure slides and SMS codes for credit claiming, and produces digital handout materials.
5

Download the PowerPoint template.

Baptist Health Medical Group and Medical Staff

Download the PowerPoint Template.
6

Submit your PowerPoint presentation.

Submission Deadlines To Allow For Content Review

Conferences

1 week

Symposiums

4 weeks

Important Considerations

HIPAA: All presentations must adhere to the regulations outlined in the Health Insurance Portability and Accountability Act (HIPAA) and should refrain from including individually identifiable health information.

Copyright: Baptist Health South Florida (BHSF) will not be held legally responsible for any misrepresentation by faculty regarding copyright infringement.

References: All presentations must cite the latest evidence-based data for clinical recommendations and must cite chart/graph sources.

On the day of your presentation, please ensure that you have a backup on a USB drive, laptop, or Google Drive.

7

Complete the CME Content Review process.

It's important to remain impartial and avoid favoring any particular company, brand, or product line in your PowerPoint presentation. It's best to steer clear of mentioning commercial or brand-name products and instead use generic names. While accredited continuing education provides a suitable platform for discussing and exploring new and developing topics, it's essential to clearly identify these areas within the program and individual presentations. 

Activity Director(s)

Identify a content reviewer — a healthcare professional who is a subject matter expert. An activity director can also serve as a content reviewer.

Content Reviewer(s)

  1. Complete a CME Disclosure Form. All relationships with ineligible companies must be mitigated before confirming a content reviewer.
  2. Review PowerPoint presentations and complete a Presentation Content Review Form for each presentation.

Assessments, Crediting and Evaluation

  • Assessments: An assessment is required for online courses. Passing thresholds are disclosed to the learner.
  • CME/CE Credit Issued: Attendance records are processed using mobile crediting. Attendees receive an activity evaluation via email and text message. Certificates are issued on the Baptist Health CME Portal and uploaded to CE Broker and specialty boards.
  • Speaker Credit: Learn More
  • Evaluation and Final Reports: CME Managers provide evaluation summaries and symposium final reports to the Activity Director(s).